As clinical research organizations grow, many tasks can become siloed and the overall lack of transparency can lead to inefficiencies, delays, and increased costs. Standardizing study start-up and pipeline management is crucial for improving trial efficiency, ensuring regulatory compliance, and enhancing data quality. By implementing a centralized platform and establishing standardized operations across all site locations, organizations can save time and money throughout study start-up and beyond.
In this blog, we’ll explore the importance of standardizing key processes and how RealTime-Devana, previously PROPEL, can help clinical research organizations achieve improved performance that scales as they grow.
Why Standardize?
Standardized processes streamline operations, reducing redundancy and eliminating unnecessary steps or delays. As organizations grow, limited visibility into study process and resource allocation can become major roadblocks. When everyone organization-wide follows the same process and adheres to standardized requirements for a given task such as feasibility or inputting a new trial opportunity, works flows more smoothly between teams. Effective and consistent processes help minimize waste and reduce operation costs by eliminating inefficiencies and avoiding costly delays. By keeping everyone on the same page, tasks remain on schedule and on budget while also facilitating better communication and collaboration among stakeholders, including improved leadership oversight into site-based activities. This leads to smoother trial operations and improved performance overall.
In short, standardizing operations leads to faster start-up times and more efficient management of the clinical trial pipeline.
Standardizing Pipeline Management
Proper management of your organization’s incoming trial pipeline is the first step in winning more opportunities. Devana provides a centralized platform for administering all aspects of pipeline management and business development. Designed specifically for clinical research sites, Devana makes it easy to monitor new trial opportunities from CROs and sponsors. Organizations gain tangible, real-time insights into potential new trials and can even identify emerging trends in their pipeline. Additionally, many business development tasks can be automated, saving time and allowing team members to focus on more important tasks than logging calls and emails.
Standardization also promotes uniform data collection and management practices, enhancing accuracy and reliability of trial data. Devana’s integrated financial planning and budgeting tools also provide real-time insights into trial expenses and can provide quick projections. High-quality data is essential for accurate projections and improved trial outcomes – as well as helping to showcase your organization’s strengths to potential CRO and sponsor partners. Devana’s powerful dashboards and customized reports allow you to showcase past successes in a given indication, specialty, and beyond – helping to win more opportunities.
Standardizing Study Start-up
In addition to improving pipeline management, Devana can also accelerate and automate study start-up and overall trial management. Providing a single platform to manage and monitor all aspects of clinical trials ensures that all team members, regardless of physical location, are on the same page and following the same standardized procedures. By following the same processes organization-wide, work can be consolidated and often automated, allowing site-based staff to focus on more important tasks than filling out repetitive forms or attending status meetings.
Devana allows organizations to seamlessly manage their network of owned or affiliated sites and study teams, including tracking site interest in trials, study start-up activity, and patient screening and enrollment progress. Drive buy-in and accountability with full transparency and oversight into trial status, outstanding tasks, document management, regulatory progress, enrollment goals, and performance expectations organization-wide and for each site. Additionally, Devana’s advanced analytics and data-driven tools assist in selecting the most suitable sites for clinical trials with in-platform queries, surveys, and more. By standardizing site selection and criteria, organizations can ensure that they are always choosing the best sites for a given trial based on current capabilities, past performance, and more.
Transparency is the key to accountability – allowing central teams to oversee site activities and turnaround times across the entire network. With the latest data at their fingertips, leadership can more easily identify and assist struggling sites as well as better manage and oversee adherence to standardized policies.
Having access to true clinical trial centralization and standardization also improves the scalability of certain key tasks such as feasibility, with the established processes growing at the same rate as the organization – allowing new sites to onboard faster and more easily. And with organizational key performance indicators (KPIs), leadership can more easily monitor site-based activities and track down and act upon any inefficiencies or gaps. Transparency is the key to accountability – allowing central teams to oversee site activities and turnaround times across the entire network. With the latest data at their fingertips, leadership can more easily identify and assist struggling sites as well as better manage and oversee adherence to standardized policies. Devana’s comprehensive trial monitoring and powerful reporting features ensure that all stakeholders have access to consistent and accurate information, facilitating better decision making.
Bringing it All Together
Standardizing pipeline management and study start-up is essential for the success of clinical trials. It enhances efficiency, improves data quality, reduces costs, fosters better collaboration, and establishes a path for true scalability. RealTime-Devana provides the platform and capabilities needed to achieve ideal standardization and centralization, transforming the way clinical research organizations manage their trials. By leveraging Devana, organizations can streamline operations, optimize resources, and ultimately contribute to the advancement of medical science more effectively and efficiently.
