REALTIME CTMS
Clinical trial management software that runs your studies, from recruitment to revenue.
Whether you run a single site, a site network, an SMO, or an academic medical center, every study comes with hundreds of details to manage: patients to recruit, visits to schedule, milestones to hit, and revenue to collect.
RealTime CTMS brings that work into one system, so coordinators stay ahead of study activity, recruiters keep enrollment moving, and finance gets paid for the work your site has done.
Automate scheduling, study milestones, visit tracking, and repetitive administrative work so coordinators can spend less time managing the mechanics of a study.
Manage your participant database, track recruitment activity, and move qualified patients into the right studies faster.
Track budgets, completed visits, invoices, payments, and outstanding revenue so billable activity doesn't fall through the cracks.
Automatically calculate visit windows, target dates, and study milestones so your team always knows what needs to happen next.
STUDY & VISIT MANAGEMENT
Every active study. Every subject. Every visit.
Managing dozens of active studies means keeping track of hundreds of moving pieces — enrollment activity, subject status, upcoming visits, protocol windows, and study milestones.
RealTime CTMS gives coordinators one place to see what’s happening across every study, what’s coming next, and what needs their attention now, so they can stay ahead of visits, keep subjects moving, and prevent important study activity from slipping through the cracks.
- View all active, enrolling, and upcoming studies from one dashboard, filtered by sponsor, protocol, or status.
- Manage subject profiles with full medical history, medications, allergies, and contact attempt logs, all tied to the right study.
- Track enrollment from first referral through screen fail, randomization, or completion.
- Submit visits against pre-built protocol templates with automated target date calculations and visit window enforcement.
- Identify and act on out-of-window visits before they become protocol deviations.
RECRUITMENT & SUBJECT MATCHING
Turn your existing patient database into an active recruitment engine.
Every person your site has recruited, screened, or previously considered could be a
match for a future study. RealTime CTMS makes that history searchable and
actionable, so your team can identify potential participants for new trials without
starting recruitment from scratch.
Search and segment your database using study-specific criteria, engage qualified
subjects at scale, and track which referral sources and campaigns are actually
driving enrollment.
- Query your patient database by medical history, diagnosis, medications, age, and geography to identify eligible subjects for new studies.
- Add matching subjects directly to the recruitment roster, or send mass text alerts via RealTime Text and automatically capture responses.
- Batch-update recruitment statuses and progress notes across groups of subjects in one action.
- Track referral sources and advertising campaign performance with built- in ROI reporting by vendor.
FINANCIAL MANAGEMENT
Know what you've earned. Know what you're owed.
Revenue can easily slip through the cracks when billable visits aren't invoiced, sponsor payments go uncollected, or financial records aren't reconciled until the end of the month. Without a clear view of what's been earned and what's still outstanding, sites risk missing revenue they've already worked for.
RealTime CTMS tracks study earnings, receivables, and payables in real time, giving your finance team a live picture of what the site has earned, what’s been paid, and what still needs to be collected.
- Dashboard view of total earnings, receivables, and payables across all studies, drillable to a single sponsor, protocol, or provider.
- Sponsor payment tracking with invoice aging reports that flag outstanding receivables before they become collection problems.
- Provider payment management with full transaction history and visit- level procedure detail.
- Study financial detail reports with earnings and expenses in one exportable view, formatted for your accounting team.
- Monitoring Visit Progress report to track payment-eligible visits and accelerate your revenue cycle.
- Subject stipend management built in, with full audit support through RealTime SitePay when payment volume grows.
REPORTING & ANALYTICS
The answers are already in your CTMS. You shouldn't have to build a spreadsheet to find them.
See what’s happening across your research organization, drill into the details when something needs attention, and export or share reports with leadership, sponsors, monitors, and accounting.
- Business development: Understand investigator experience, study history, sponsor and CRO activity, study metrics, and progress cycle times.
- Recruitment & enrollment: Track your recruitment funnel, pre-screening activity, recruiter workload, contact outcomes, referral sources, and upcoming subject visits.
- Financial performance: Monitor revenue forecasts, study financials, sponsor payments, outstanding receivables, and provider costs.
- Scheduling & CRC tasks: See upcoming and past-due visits, calendar activity, and visits not yet CRC submitted.
ENTERPRISE CTMS
See every site.
Manage the bigger picture.
Managing clinical research across multiple sites brings a different level of complexity. RealTime CTMS Enterprise connects site-level operations with centralized visibility, control, and reporting, while giving individual sites the flexibility they need.
Network-wide visibility
View and report on study activity, recruitment performance, and financials across your entire network from one central dashboard.
Global compliance
Support global operations with infrastructure designed for GDPR and Canadian data privacy requirements, including regional data residency.
Role-based access & control
Give coordinators, PIs, monitors, sponsors, and leadership access to the information appropriate to their roles.
Connected performance insights
Connect CTMS with RealTime Devana for network-wide analytics, trial pipeline visibility, and executive reporting built on your operational data.
Part of RealTime SOMS
Start with CTMS. Build the platform your site needs.
RealTime CTMS is the operational core of the RealTime Site Operations Management System (SOMS), bringing study management, recruitment, financials, and reporting together in one connected system.
RealTime CTMS integrates directly with eSource, eReg/eISF, Devana, SitePay, Text, Engage!, and more – allowing you to expand your platform as your needs grow.
Built on results
Research Organizations Running on RealTime CTMS
Measured improvements across recruitment, contact, and screening workflows.
More patients reached and enrolled
Faster follow-up after inquiry
Time returned to research teams
Down from 7+ days
*Based on reported results from RealTime clients.