Academic Medical Centers (AMCs) and health networks, tasked with managing a diverse portfolio of clinical trials, face significant challenges in maintaining operational efficiency, data integrity, and regulatory compliance. One pivotal strategy to navigate this challenging environment is the effective capture and tracking of key performance metrics (KPIs). These clinical trial performance metrics offer vital insights that can guide AMCs in fine-tuning their trial processes and achieving better outcomes. However, the task of managing these metrics can often become overwhelming. This blog will explore the importance of tracking clinical trial performance metrics in clinical trials and illustrate how advanced, purpose-built technology improves the precision and efficiency of capturing and tracking these metrics.
Why Tracking Performance Metrics Matters
Clinical Trial performance metrics provide actionable insights that can help research organizations understand what’s working well and what needs improvement. Whether it’s study start-up times, site response rates, protocol compliance, or financial performance, tracking KPIs allows AMCs and health networks to:
- Reduce trial delays
- Optimize resource allocation
- Enhance patient recruitment and retention
- Maintain high data quality
- Ensure regulatory compliance
Unfortunately, despite the clear benefits, the process of capturing these clinical trial performance metrics can often be fragmented and manual for many, leading to inefficiencies and missed opportunities for exhaustive, end-to-end analysis.
The Benefits of Real-Time Clinical Trial Performance Metrics
Having the right data at your fingertips is crucial for research organizations, as it impacts planning, negotiations, and overall decision-making across the board. Capturing and displaying key clinical trial performance metrics in real-time delivers several important benefits to AMCs and health networks:
- Informed Decision-Making: With the latest data at their fingertips, central teams can make quicker, data-driven decisions that improve trial performance.
- Increased Efficiency: Automated tracking and centralized reporting can reduce administrative burden, allowing teams to focus on what matters most—conducting successful trials.
- Improved Outcomes: Continuous monitoring of metrics like site activities and patient recruitment paired with the highest data quality ensures trials meet their objectives, yielding high-quality results.
- Better Collaboration: The platform fosters collaboration by providing a single source of truth for all trial data, ensuring that all stakeholders—sponsors, researchers, and administrators—are aligned.
The Solution: True End-to-End Trial Management
Enter RealTime-Devana, a purpose-built platform designed to simplify the clinical trial process by capturing, displaying, and optimizing key clinical trial performance metrics throughout the entire trial lifecycle. Whether the trials are investigator-initiated, grant-funded, or industry-sponsored, Devana provides true end-to-end visibility and operational oversight that allows research organizations to operate more efficiently and make informed, data-driven decisions.
A centralized, all-in-one platform, Devana captures key performance metrics from start to finish, providing AMCs and health networks with sweeping governance of clinical trial pipelines, ongoing trial status, and more. Here’s how Devana captures and displays these essential clinical trial performance metrics:
1. Centralized Dashboards for Real-Time Data
One of Devana’s standout features is its centralized dashboards, which provide real-time visibility into all ongoing trials. With Devana’s clear, easy-to-navigate interface, central team members can view essential KPIs such as study timelines, patient enrollment, site activation progress, and financial performance – all in one place. This real-time access allows teams to make timely adjustments that keep studies on track and to stay ahead of potential issues before they escalate.
2. Automated Study Start-Up Tracking
Study start-up is a critical phase that can make or break a clinical trial’s timeline. Devana automates and accelerates the tracking of start-up activities, including regulatory document submissions and site activation milestones. This automation reduces manual entry, minimizes delays, and ensures that AMCs and health networks can launch studies faster and more efficiently. By monitoring start-up metrics and turnaround times, organizations can quickly identify bottlenecks and optimize processes for future trials.
3. Patient Recruitment and Retention Metrics
Patient recruitment is often one of the most challenging aspects of running clinical trials. Devana seamlessly integrates with your existing CTMS to compile data across both systems – providing a detailed breakdown of recruitment metrics, showing enrollment rates across all trials and sites. These metrics can help central teams adjust recruitment strategies and target specific populations more effectively. With recruitment data centralized and updated in real-time, research sites can respond proactively to recruitment challenges, ensuring trials meet their enrollment targets.
4. Financial Performance and Budget Tracking
Financial oversight is key in running successful clinical trials. Devana offers robust budgeting tools that track expenses in real-time, ensuring studies stay within financial parameters. From start-up costs to ongoing operational expenses Devana gives central teams full visibility into financial performance, allowing them to monitor revenue streams and ensure adequate resource allocation. This level of transparency helps avoid budget overruns and enables better financial planning.
5. Protocol Compliance and Data Quality
Maintaining protocol adherence and ensuring high data quality are crucial for the success of any trial. Devana accelerates the standard study start-up regulatory steps, while also eliminating duplicate data entry and speeding query resolution times with built-in chat logs. Regulatory documents can be uploaded and managed at the trial, site, and organization level, with the system automatically tracking revisions and expiration dates. Turnaround timing metrics for these regulatory processes can help in maintaining overall compliance with regulatory standards, safeguarding the validity of trial outcomes.
6. Customizable Reporting for Stakeholders
Devana not only captures real-time performance metrics, but also enables users to generate customizable reports tailored to specific stakeholders. Whether it’s reporting to sponsors, regulatory bodies, or internal teams, Devana allows users to create detailed, data-driven reports that highlight the most relevant KPIs. This helps to ensure that all stakeholders have the insights they need to make informed decisions and keep trials moving forward.
Wrap Up
For AMCs and health networks, tracking clinical trial performance metrics across the entire clinical trial lifecycle is essential for operational efficiency, regulatory compliance, and trial success. Devana’s ability to capture, display, and optimize these metrics from end-to-end makes it an invaluable tool for research organizations. By leveraging Devana, organizations can streamline their trial pipelines, automate study start-up, manage finances more effectively, and ensure data quality—ultimately driving better outcomes in clinical research.
If your research organization is looking for a smarter way to manage trials, Devana provides the comprehensive, centralized solution you need to gain essential business intelligence and improve project management across all clinical trial types.
About RealTime-Devana
RealTime-Devana is a holistic business intelligence platform designed specifically for research site organizations, driving transparency and accountability across all functional groups. From pipeline management and streamlined study start-up through to historical trial metrics, Devana provides one source of truth for all your clinical trial data and processes. Improve turnaround times and stand out to CROs and sponsors with Devana’s powerful workflow improvements and data analytics.
