REALTIME CTMS
From recruitment to revenue, run every study better.
Every study creates hundreds of operational details your team has to
manage — patients to recruit, visits to schedule, milestones to hit, and
revenue to capture.
RealTime CTMS brings the day-to-day work of clinical trial
management into one purpose-built system, helping your coordinators
stay ahead of study activity, your recruitment teams keep enrollment
moving, and your finance teams capture the revenue your research has
earned.
Increase CRC efficiency
Automate scheduling, study milestones, visit tracking, and repetitive administrative work so coordinators can spend less time managing the mechanics of a study.
Accelerate recruitment
Manage your participant database, track recruitment activity, and move qualified patients into the right studies faster.
Capture more study revenue
Track budgets, completed visits, invoices, payments, and outstanding revenue so billable activity doesn't fall through the cracks.
Keep every study on track
Automatically calculate visit windows, target dates, and study milestones so your team always knows what needs to happen next.
STUDY & VISIT MANAGEMENT
Every active study. Every subject. Every visit.
Managing dozens of active studies means keeping track of hundreds of moving pieces — enrollment activity, subject status, upcoming visits, protocol windows, and study milestones.
RealTime CTMS gives coordinators one place to see what’s happening across every study, what’s coming next, and what needs their attention now, so they can stay ahead of visits, keep subjects moving, and prevent important study activity from slipping through the cracks.
- View all active, enrolling, and upcoming studies from one dashboard, filtered by sponsor, protocol, or status.
- Manage subject profiles with full medical history, medications, allergies, and contact attempt logs, all tied to the right study.
- Track enrollment from first referral through screen fail, randomization, or completion.
- Submit visits against pre-built protocol templates with automated target date calculations and visit window enforcement.
- Identify and act on out-of-window visits before they become protocol deviations.
RECRUITMENT & SUBJECT MATCHING
Turn your existing patient database into an active recruitment engine.
Every person your site has recruited, screened, or previously considered could be a
match for a future study. RealTime CTMS makes that history searchable and
actionable, so your team can identify potential participants for new trials without
starting recruitment from scratch.
Search and segment your database using study-specific criteria, engage qualified
subjects at scale, and track which referral sources and campaigns are actually
driving enrollment.
- Query your patient database by medical history, diagnosis, medications, age, and geography to identify eligible subjects for new studies.
- Add matching subjects directly to the recruitment roster, or send mass text alerts via RealTime Text and automatically capture responses.
- Track outstanding signatures and document status without separate follow-up logs.
- Batch-update recruitment statuses and progress notes across groups of subjects in one action.
- Track referral sources and advertising campaign performance with built- in ROI reporting by vendor.
FINANCIAL MANAGEMENT
Know what's missing before someone asks for it.
When eSource and your CTMS run as separate systems, someone has to move data between them. That handoff is where errors happen and where coordinators lose time. Most of that loss doesn’t come from bad contracts. It comes from billable visits that never made it into an invoice, sponsor payments that aged without follow-up, and financial data that nobody reconciled until month-end.
RealTime CTMS tracks study earnings, receivables, and payables in real time, giving your finance team a live picture of what the site has earned, what’s been paid, and what still needs to be collected.
- Dashboard view of total earnings, receivables, and payables across all studies, drillable to a single sponsor, protocol, or provider.
- Sponsor payment tracking with invoice aging reports that flag outstanding receivables before they become collection problems.
- Provider payment management with full transaction history and visit- level procedure detail.
- Study financial detail reports with earnings and expenses in one exportable view, formatted for your accounting team.
- Monitoring Visit Progress report to track payment-eligible visits and accelerate your revenue cycle.
- Subject stipend management built in, with full audit support through RealTime SitePay when payment volume grows.
REPORTING & ANALYTICS
The answers are already in your CTMS. You shouldn't have to build a spreadsheet to find them.
See what’s happening across your research organization, drill into the details when something needs attention, and export or share reports with leadership, sponsors, monitors, and accounting.
- Business development: Understand investigator experience, study history, sponsor and CRO activity, study metrics, and progress cycle times.
- Recruitment & enrollment: Track your recruitment funnel, pre-screening activity, recruiter workload, contact outcomes, referral sources, and upcoming subject visits.
- Financial performance: Monitor revenue forecasts, study financials, sponsor payments, outstanding receivables, and provider costs.
- Scheduling & CRC tasks: See upcoming and past-due visits, calendar activity, and visits not yet CRC submitted.
ENTERPRISE CTMS
See every site.
Manage the bigger picture.
Managing clinical research across multiple sites brings a different level of complexity. RealTime CTMS Enterprise connects site-level operations with centralized visibility, control, and reporting, while giving individual sites the flexibility they need.
Network-wide visibility
View and report on study activity, recruitment performance, and financials across your entire network from one central dashboard.
Global compliance
Support global operations with infrastructure designed for GDPR and Canadian data privacy requirements, including regional data residency.
Role-based access & control
Give coordinators, PIs, monitors, sponsors, and leadership access to the information appropriate to their roles.
Connected performance insights
Connect CTMS with RealTime Devana for network-wide analytics, trial pipeline visibility, and executive reporting built on your operational data.
Part of RealTime SOMS
Start with CTMS. Build the platform your site needs.
RealTime CTMS is the operational core of RealTime SOMS, bringing study management, recruitment, financials, and reporting together in one connected system. From there, you can extend your platform with eSource, eReg/eISF, Devana, SitePay, Text, Engage!, and more as your needs grow.
Built on results
Research Organizations Running on RealTime CTMS
Measured improvements across recruitment, contact, and screening workflows.
More patients reached and enrolled
Faster follow-up after inquiry
Time returned to research teams
Down from 7+ days
*Based on reported results from RealTime clients.